Paper/Poster Guidelines

The following guidelines may help you in preparing your NWAV presentation.

Paper Presentation Guidelines

Paper presentations are allotted 20 minutes each followed by a 5-minute question period. Please ensure that your paper falls within these time limits, as session chairs will be enforcing them strictly. If you plan to use handouts, we recommend that you bring approximately 75 copies.

All rooms will be equipped with standard audio-visual equipment (computer, projector, sound system). If you prefer to use your own laptop, bring all the necessary adapters.

Poster Presentation Guidelines

Each poster presentation will be allotted a 36" X 36" space. Please size your poster accordingly, as we anticipate that all available presentation space will be utilized. Posters can be printed on a single sheet or on several sheets, so long as they comply with these space restrictions. We will provide poster boards, and thumbtacks and staplers will be on hand. If you plan to use handouts, we recommend that you bring approximately 75 copies.

There will be a 20-minute break between the last talks and the beginning of the poster session. This should be enough time to mount your poster. If you wish, however, you can begin setting up after 4 pm on Friday.

Though we encourage you to print all your materials before you arrive in Ottawa, the program booklet lists some copy shops in the vicinity of the campus. Same-day printing may not be available. See the following section for more advice on this.

Last-minute printing

Poster presenters: It is highly recommended that you have your poster printed prior to leaving for Ottawa, as poster printing services are limited and not guaranteed. If this is not possible, it is recommended that you contact Rytec Printing or Merriam Print directly (see contact information below) to make arrangements ahead of time.

Rytec Printing
404 Dalhousie Street
613-241-COPY (2679)
www.rytec.ca
info@enviro.ca

Open: Mon. – Thurs. from 8:00 a.m. until 5:30 p.m.; Fri. from 8:00 a.m. until 5:00 p.m. Closed Saturday and Sunday

Poster Printing

  • Usually next day service; same day service may be possible
  • 2x3 = $48.00 for matte paper; $60.00 for glossy paper
  • 3x3 = $72.00 for matte paper; $90.00 for glossy paper
  • Foam core are additional: 2x3 = $30.00; 3x3 = $40.00

Photocopying services

  • Black & white (50 copies) are 0.10¢ per page
  • Colour (50 copies) are 0.76¢ per page
  • It is possible to print the document you wish to photocopy from your USB drive on-site; there is no extra charge for this service beyond the photocopying charge.  

Merriam Print
252 Laurier Ave. East
613-567-5050
www.merriamprint.com
pprint252@gmail.com

Open: Mon. – Fri. from 9:00 a.m. until 6:00 p.m.
Closed Saturday and Sunday
Extended service hours available – please email or call for more information

Poster Printing

  • Next day service may be possible
  • Only glossy paper available
  • 2x3 = $42.00; mounted on foam core = $60.00
  • 3x3 = $63.00; mounted on foam core = $90.00
  • Foam core = $10.00/square foot

Photocopying services

  • Can usually be done on the spot
  • Black & white copies are 0.08¢ per page
  • Colour copies are 0.49¢ per page

Document printing (from USB drive)

  • Same as photocopying rates, with a minimum charge of $1.00.

Laurier Office Mart
226 Laurier Ave. East
613-744-7409
www.lomonline.ca
sales@lomonline.ca

Open: Mon. – Fri. from 9:00 a.m. until 6:00 p.m.; Sat. from 12:00 p.m. until 4:00 p.m.
Closed Sunday

No rush service poster printing available (they need about one week’s notice)

Photocopying services

  • Can usually be done on the spot
  • Black & white (99 copies or less) are 0.08¢ per page; 100+ copies are 0.07¢ per page
  • Colour copies (99 copies or less) are 0.59¢ per page; 100+ copies are 0.49¢ per page

Document printing (from USB drive)

  • Same as photocopying rates